Job Opening | Activity & Event Manager

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Location: Larissa, Greece, Work From Home
Part time for the first months

Prosvation, a Greek NGO focused on bridging the gap between research and markets is seeking an Event Manager based in Larissa, Greece. This is a part-time position with a focus on planning and coordinating events related to our ongoing projects and initiatives. Among with the salary, a laptop will be provided if needed.

Responsibilities:

  • Develop and manage event plans and timelines for Prosvation’s various initiatives, (including for example the Pint of Science event, multiplier events for our projects, and a local Summit).
  • Identify and secure event venues, vendors, and service providers to support event logistics.
  • Oversee event budgets, including managing expenses and tracking financial reports.
  • Coordinate with project managers and other stakeholders to ensure seamless event execution.
  • Conduct post-event evaluations to gather feedback, assess outcomes, and identify areas for improvement.
  • Create marketing and promotional materials for events, in collaboration with Prosvation’s communications team.
  • Promote Events through Social Media and Campaigns

All the above will be conducted with the entire team’s collaboration, but you as the person in charge.

Requirements:

  • (Optional) Bachelor’s degree in event management, marketing, communications, or a related field.
  • (Important) At least 2 years of experience in event planning and management.
  • (Important) Strong project management skills and ability to manage multiple projects simultaneously.
  • (Crucial) Excellent written and verbal communication skills (in greek and in English), with the ability to articulate complex ideas clearly and concisely.
  • (Crucial) Excellent communication and interpersonal skills, with the ability to build relationships and work effectively with a variety of stakeholders.
  • (Important) Strong attention to detail and ability to problem-solve in a fast-paced environment.
  • Proficiency in Microsoft Office Suite and event management software/tools.
  • Experience with Paid Advertisements and Social Media Campaigns.
  • Experience with Multiplier events.
  • Familiar with Hubspot CRM, Trello or TAIGA, or Bitrix24 PM platforms.
  • Willingness to travel once or twice per year

This might be an exciting opportunity for a motivated and experienced event manager to join a growing organization and play a key role in driving our mission forward.

STEP 1 (beginning of May): Shortlisted candidates will be invited for an interview, and the rest will be informed via email.
STEP 2 (end of June): The final 2-3 candidates will need to participate in a weekly team meeting (different for each) and then have a discussion with management to consider the possibility of working with the team.
STEP 3 (optional): We will check the contacts from previous job positions provided by the final candidate to make the final decision.
FINAL STEP: Hiring will start on the 1st of July

Are you interested in this position? Fill out the following form by 30/05/2023:

    If you have any questions, you can send us an email at info@prosvation.gr. Alternatively you can send us a message that includes the following:

    ~Your resume (in whichever format you believe will help us understand your experience: pdf, LinkedIn, etc.).
    ~A paragraph explaining why you want to work in this particular position and in our organization.
    ~Totally optional: Any contacts (name, surname, position, organization, email, contact phone) that you wish, from your previous work positions, with whom we can talk, if necessary, to share their work experience with you. These contacts will only be used if you are the final candidate.